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Performance Management

Why Should You Incentivize Your Employees?

March 25, 2019 by Cassie Ciopryna 1 Comment

Let me ask you a question.

If your friend asked you to help them move, how willing would you be to help them? If you’re a great friend, maybe you’d say yes with no questions asked – but internally, how much would you really want to help? Let’s be honest, no one likes moving.

Now, let’s say that this same friend offers to take you to a nice dinner with drinks after helping them move. The incentive for you to assist them in moving makes the activity a bit more worth it for you. Sure, you are still doing a kind favor for your friend, but you won’t be as bummed about the un-fun, laborious task.

The same goes for your employees at work. Although their job is not something you are asking them to volunteer for (they are getting paid), it still helps to create a little light at the end of the tunnel of the regular day-to-day tasks.

This is also important for employee turnover. Access Perks reports that roughly $11 billion is lost due to employee turnover. Don’t you think that employee incentives will help restrict these losses?

Incentivizing employees

If your business relies on appointments to make sales and acquire customers, then a main priority for your employees is obviously to book appointments. Yet, it may be unclear to inbound call handlers that setting the appointment is truly their most important task is to set appointments. They have other tasks to accomplish as well, so they may start to see themselves as simply “order takers” or just a body there to answer the phone and the callers’ questions. If they properly answered all of the caller’s questions and had a good attitude on the phone, then they accomplished their goal, right? Wrong.

If you clearly communicate to your employees that appointment-setting is a crucial metric for them by tracking their performance and creating a contest for your call handlers to see who has the highest appointment-setting conversion rate each month where the winner gets some sort of prize—don’t you think they will try a heck of a lot harder to do their best to set more appointments?

via GIPHY

Incentive plans motivate your team and help them appreciate that they have control over booking a prospect into an appointment. In fact, it shows them that they truly are in control of and responsible for exceeding expectations in their job duties.

Why are incentive plans important?

Incentive plans motivate employees to do exactly what they are incentivized to do. As owners and managers, you must decide what you want your employees to accomplish. If you task employees with multiple duties, keep in mind that people will usually focus more on the tasks they are incentivized to do. If you want your team to increase the amount of booked estimates, they will focus on that more than other tasks or goals.

Check out our incentive stats infographic here.

According to DCR Strategies Inc., while “90% of business leaders believe that an engagement strategy could positively impact their business, only 25% of them actually have a strategy in place.” This is surprising since it is also reported that having a valuable, structured incentive program in place can increase employee performance by as much as 44%. What would a 44% increase mean for your business?

As noted earlier; it is reported that about $11 billion is lost each year due to employee turnover. Without good engagement and good company culture in the day-to-day workplace, there is a great chance that you will experience a high turnover rate. But having a good incentive plan in place can help. Companies that implemented an official, planned-out incentive or engagement program found a 64% greater increase in employee engagement than companies without this plan in place.

Download our free Incentive Plan Checklist here and create the perfect incentive plan for your employees.

What Makes an Incentive Plan “Good”?

A good incentive plan is considered to be fun, exciting and rewarding. Strong plans will keep your employees engaged and motivate them. The incentive plan should provide an opportunity to gain something, such as higher pay, cash bonuses, or other perks such as catered lunches or gift cards.

According to Strategic Incentives, over 65% of participants in their study strongly agreed that travel or merchandise awards are remembered longer than strictly cash payments. Think about what would motivate you, or what would excite your team. You’ll know if you’re successful because your call handlers will be excited and they will start to hit the goals that you set in place with your incentive programs. You know your team, so you should take the time to understand what they would strive for.

If you are stumped for incentive plans, here are some non-cash incentive ideas for you.

Start Incentivizing!

Hopefully, these statistics and tips have helped you see the light that it is worth allocating a portion of your yearly budget towards employee incentives – it should not be seen as an added expense. When incentives will make your employees happier, provide a better workspace, and help increase your revenue, why wouldn’t you have incentive plans in place? It’s truly a no-brainer.

Have other ideas for employee incentives? Drop us your thoughts below! We would love to share best practices.

Filed Under: CallTrack Tagged With: Performance Management, Reputation Management

Why Your Brand and a Website Redesign Matter

November 27, 2018 by Cassie Ciopryna Leave a Comment

Is it time to refresh your website’s look and feel? Here’s why you may want to.

CallSource and Our Brand

Great companies are built on strong brands that influence customer choice and build loyalty. A strong brand is a competitive asset, improves market position, and customer loyalty.

So what? A brand is the sum of all the experiences of a customer’s journey with the brand. Every customer engagement with a brand (good and bad) contributes to a company’s reputation.

One of our goals as CallSource re-launched their marketing in 2016 was to communicate CallSource’s brand, mission, vision, and purpose — with a visual voice that is true to our brand values.

As a company, we came together to define our mission and vision. CallSource’s purpose was established many years ago by our founder, and it is still true today—“To enhance performance, accomplishments, and results for individuals and organizations in work and in life.”

Once established, marketing set out to create the brand guidelines and included our brand stance, promise, and attributes. A year later, we launched a website that speaks to who CallSource is as an organization.

Aligning the Brand with Our Website

When you have a great brand, you need to ensure your visual voice matches the brand’s core values. A business’s website is a huge visual representation of who your company is, how it speaks, and what it stands for. Your website should be synonymous with the value you add to customers.

A 2018 goal for the Marketing team was to redesign our website. We needed it not only from a technical point of view—UX, quick uptimes, mobile-friendly navigating, and general user experience—but also for an emotional, interactive experience to reflect the CallSource brand.

Marketing is ever-evolving, and a website is a major part of any content marketing strategy. With growing marketing stacks, a company needs to stay up-to-date with the latest technologies and trends.

New Website = Refreshed Brand

With a new website comes a whole new look and feel for customers who are re-discovering you or consumers who have not interacted with your company before.
When our customers think of CallSource, they think of a company that has integrity, is built on over twenty-five years’ of experience, and treats each client— regardless of size— with respect.

CallSource can transform your business’ performance and make a difference in the lives of your employees.

Filed Under: Reputation Management, CallTrack, Call Coaching, Telephone Performance Analysis Tagged With: Call Management, Performance Management, Digital Management, Reputation Management, Announcements & Events

CallSource Case Study: Magic Valley Electric Applies Call Coaching & Increases Employee Performance

November 19, 2018 by Cassie Ciopryna Leave a Comment

 

Highlight

Implementing CallSource call coaching improved new employees’ onboarding experience, creates a culture of transparency, accountability, and acts as a motivational tool to improve career skills.

Overview

Magic Valley Electric, Nexstar member and family-owned and operated electric company, is as busy as it’s ever been – without needing additional advertising. With the influx of calls they receive, they wanted to make sure that their organization was running as smoothly as possible and converting as many leads into appointments as they can.

Challenge

Jamison Wood, Business Development Manager at Magic Valley Electric, knew that she needed additional call handlers to help convert callers to appointments, and believed all of her Customer Communication Specialist (CCS) employees would benefit from call coaching.

Magic Valley Electric has a great culture, and to attract the best talent, they understand they have to give their employees the best benefits.

Magic Valley wanted to build the Customer Communication Specialist role into a career rather than an entry-level position. Their challenge was how to develop CCSs’ skills, retain talent in the position, and show employees they are valuable in their current role.

Solution

Jamison spoke with a CallSoure representative at a Nexstar event and was enlightened about the services CallSource offers. After discussion and continuing to learn about CallSource, she knew it was the right fit for Magic Valley Electric.

She also could tell that CallSource would be a good addition to her vendor list: “I tend to work with a vendor based on the experience I receive during the initial pitch. If the (sales) person is someone I feel our company could work well with, then I am more inclined to move forward.”

Magic Valley Electric’s designated call coach started working with each call handler on an individual, one-on-one coaching basis every other week starting in February of 2018.

Results

The implementation of the call coaching program was well-received by current and new Customer Communication Specialists. “Our people in the office were excited and saw this more as the company investing in their skills and career. It’s viewed as more of an incentive and training to make everyone better at their job and excel, versus a negative thing,” Jamison said.

Coaching created more transparency and accountability internally, made the onboarding process with new hires more seamless, and took a heavy lift off of the lead Customer Communication Specialist since they do not have a specified Call Center Manager in-office.

With the alignment of CallSource’s call coaching to Magic Valley Electric’s in-house scripts, everyone is learning the same set of skill and exception. Newer employees that started receiving coaching from day one can understand the call process more efficiently.

“The call coaching really keeps us accountable. We may know to be empathetic on every call, but are we actually being empathetic on every call!? With coaching, it’s a way to show statistics about how we are handling calls and sticking to the process and everyone knows what to expect.”

Besides the success of the program for improving call handler skills, Magic Valley Electric also appreciates the ease of using a third party for their coaching needs.

“Having CallSource provide coaching eliminated feedback being taken personally. Since it’s a third-party critique with focus on skill improvement, our CCS’s embrace and apply the feedback to continuously develop their skillset as professionals. Everything in call coaching is very black and white, and the delivery from the coach is consistent. It’s been a contribution to the growth of our call center.”

To learn more about CallSource’s call coaching program, contact a CallSource representative for more information.

Filed Under: Call Coaching Tagged With: Performance Management

4 Ways to Improve Call Management

October 11, 2018 by Cassie Ciopryna Leave a Comment

It’s time to improve call handler skills so that you don’t receive as many missed opportunities.

Missed opportunities are basically wasted marketing dollars. When an interested prospect calls your business, it hopefully shouldn’t take more than the right questions and direction of the conversation to ensure that the call ends in a booked appointment with your business.

What are some tips so ensure that you are able to book the prospect rather than missing out on an interested lead?

Read on for 4 tips below.

Maximize Your Phone Answering Availability

Do you know when you are missing the most calls? Check your inbound call data to discover when you have the highest number of unanswered calls or missed appointment opportunities.

After determining which hours of the day (early morning, lunch or evening) have the most missed calls or opportunities, rearrange call handlers’ schedules accordingly.

HINT: Look at your call detail report and calls by time of day to see when you are receiving calls that go unanswered.

Bring Down Barriers

Understanding office constraints can help you to reduce stress in the office and improve the long-term outlook of call handling.

For example, many CallSource clients have found much success by delegating call handlers’ number one priority to be just that — answering calls. Other duties assigned should all be secondary, or assigned to someone else who doesn’t have a main priority of appointment setting.

Give your employees the time and energy to focus on answering phones for positive caller experiences and better call outcomes.

HINT: Moving phone appointment setting away from reception is worth testing. We have seen significant gains in caller and waiting room experiences after shifting phone responsibilities.

Specialized Phone Lines

When hiring new front office staff or call handlers, it is time consuming to train on various technical aspects of the phone (routing, trunking, etc.) in addition to phone handling skills. An efficient way to improve a customer’s experiences is to designate phone lines for specific departments.

You can also use an IVR menu to route callers to specific departments or employees (Press 1 for web support, etc.). This decongests your main phone line during peak hours thus reducing hold times and botched transfers ensuring a better customer experience.

HINT: Extra phone lines can easily be acquired and tracked for accountability to ensure best practices set in place by management are being followed by staff.

Specified “Call Back” Employee

Missed calls, dropped calls, and voicemails are very important to follow-up on. Call handler priorities ebb and flow during the day, it is helpful to have specific call handler, skilled in outbound calling to return all your missed calls.

Having a designated outbound call handler to find the answers and prepare for the return call, decreases distraction for your other call handlers.

HINT: If a callback was scheduled to follow-up on a specific question, it’s helpful if the answer and solutions are prepared ahead of time before the callback.

Want more help improving your calls? Download our free call handler checklist and start improving employees’ phone skills!

Filed Under: CallTrack Tagged With: Call Management, Performance Management

Over 70% of Inbound Automotive Leads Don’t Book an Appointment

October 1, 2018 by Cassie Ciopryna Leave a Comment

How many sales dollars is your dealership losing from poor phone skills?

While it is true that the internet has taken up a large part of the consumer’s buying journey, the phone is still key in a prospect’s car buying process. Phone calls are still the initial point of contact with your dealership for 25% of all consumers.1

During their discovery process, consumers will often call a car dealership looking for more information before stepping foot into the dealership. It is important that your dealership is prepared with experienced call handlers to not only answer all incoming calls, but also to get the caller to come into your dealership.

What can you do to improve this missed opportunity rate?
Well, improve phone skills and follow up with these possible lost leads, of course!

With that being said, knowing that the ultimate goal of a call handler is to book callers into an appointment, it is evident that auto dealerships are failing in this aspect.

 

How many of your leads are slipping away?

CallSource data2 shows that 71.88% of dealerships’ total bookable calls end up in a missed opportunity – meaning no appointment was booked. That’s almost ¾ of your inbound prospect calls!

These aren’t people calling in for directions or for some unspecified reason – CallSource call analysts label calls into a bookable category only when it is evident from the phone conversation that there is an opportunity to set an appointment with the phone prospect.

When over 70% of these interested consumers aren’t verified to come into your dealership, how many leads are you letting slip away to your competition?

 

Improve your conversion rate, improve your ROI

Further, most of these missed opportunities are in your sales department. Almost 60% of total bookable calls are missed sales opportunities. Based on an average sale price of $2,200, that’s over $13,000 in missed sales for every 10 bookable calls your dealership receives.

What can you do to improve this missed opportunity rate? Well, improve phone skills and follow up with these possible lost leads, of course!

CallSource cannot only record calls and improve phone handler performance; we can also alert you within moments when a possible lead does not book an appointment with your dealership.

Contact a CallSource representative today to learn more about our DealSaver program and start recapturing your missed opportunities.

Reference:
1. http://press.autotrader.com/download/2016CarBuyerJourneyStudyBrochureFINAL.pdf
2. CallSource data based off of 3 million sampled and completed automotive phone calls over 2 years.

Filed Under: Call Coaching Tagged With: Call Management, Performance Management

The Residual Benefits of Working With a Call Coach

September 18, 2018 by Cassie Ciopryna Leave a Comment

Sure, call coaches help you improve phone skills – but the lingering effects can also make it well worth your time, too.

If you’ve been keeping up with our blogs, you know we truly believe in the benefits of your business working with a third party call coach to improve call handler phone skills.

Sure, coaches will help your employees develop their abilities to set more appointments – but it doesn’t stop there. Did you know there are other benefits to them working with a coach as well?
Take a look at some other positive effects that employees may experience when working with a call coach on a regular basis.
 

More confidence

Once call handlers start improving in their phone handling skills, they will feel more confident and better about themselves and their ability to do great at their job.

A confident employee is a happy employee – and that is good for everyone.
 

Better employee morale

Once your employees start having more confidence and knowing that they are doing a good job in their career, it won’t only improve their own attitude, but a good attitude rubs off on others, too.

Office morale will increase as skills progress and call handlers start performing better, ultimately helping the business perform better, too.
 

Goal setting

With call handling comes goal setting. Call handlers learn to work towards a goal. Once they reach that goal, they are congratulated and move to the next.

When there is always something to work towards, employees will be more aware of areas they need to work on and goals they want to reach. It is always a benefit to strive to be better at something, and call coaching ensures that they always know there is something to strive for.
 

Accountability

It is easy to come to work, sit down, do your job, and go home. But when you have to actually take a step back and look at how you are performing, it keeps you accountable for times that you did great, and times that you had room for improvement.

Call coaching points out these areas and keeps everyone accountable with real data.

Call coaching can benefit your employees in a multitude of ways – just ask one of our specialists to start learning more.

Filed Under: Call Coaching Tagged With: Performance Management

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